Desk Management - SmartSpace Software

Activate your office space with SmartSpace Desks to boost efficiency and cut costs. Empowering your team to work smarter, feel happier and be more productive, SmartSpace is accessible and easy to use, helping your staff adopt better working practices. Book a seat where you want it, when you want it, with hot, fixed or flexible desking solutions.

You can also enjoy instant access to every desk on every site. With one powerful tool, you can schedule desks, manage bookings, locate neighbourhoods and colleagues. Find a free desk near a colleague, department or just near a café in a quiet area. Get where you want to go fast with SmartSpace’s visual maps, live desk check-ins, point to point wayfinding, integrated with our touchscreen and mobile application. SmartSpace Desks is about much more than just booking a desk so update the way your office works today.

Want to know more?

Download our SmartSpace Desks brochure and see how your business can benefit from SmartSpace.

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Benefits SmartSpace Desks

Creative a dynamic workforce

SmartSpace allows you to set up organise, manage and book desks, creating a more dynamic environment for your workforce.
Maximise desk usage

With the average office utilisation as low as 39% SmartSpace helps you understand desk usage so you can deliver significant savings to your business.
Reduce Cost

Our desk booking solution ensures you maximize the use of your real estate – helping you reduce your energy bill and saving you money.
Understand your space

Our comprehensive reporting provides data on how often desk are booked and if they are used at all.

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Online

With its modular design and ease of integration with your existing IT environment.

Comprehensive reporting & analytics
Meeting room management and booking
Desk management and booking
Administration and user access control
Visitor Management
Cloud or on-premise solutions
Manage multiple sites
Open architecture with robust & flexible APIs

Online

With its modular design and ease of integration with your existing IT environment.

View

Details

View

Details

Online

With its modular design and ease of integration with your existing IT environment.

Comprehensive reporting & analytics
Meeting room management and booking
Desk management and booking
Administration and user access control
Visitor Management
Cloud or on-premise solutions
Manage multiple sites
Open architecture with robust & flexible APIs

Touchscreen

Online

With its modular design and ease of integration with your existing IT environment.

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Mobile

The OneSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

Desk Booking
Meeting Room Booking
Manage your Bookings
Multi- site
Point-to-point wayfinding and mapping
Search for colleagues, desk, meeting rooms or facilities
Check-in capability
Search for availble desks near you

Mobile

The OneSpace mobile app puts the workplace in your pocket.

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Key Features

Locate a desk easily

Industry leading 2D/3D interactive floor plans and wayfinding solutions help staff book and locate desks.
Find your team

Easily locate a neighbourhood or colleague and book a desk in the same location.
Real time reporting

Real time reporting allows effective management of resources and space utilisation.
Customised requirements

Create neighbourhoods, group and desk attributes that help a user identify what they require quickly.
Desktop, mobile & touchscreen

Available online, on your mobile or through touchscreen kiosks SmartSpace provides a seamless booking experience.
Multiple sites

SmartSpace is a scalable cloud solution that works across multiple sites